Privacy

1. Privacy at a glance

General notes

The following notes give a high-level overview of what happens with your personal data if you visit this website. Personal data is all data with which you can be personally identified. For detailed information on the topic of privacy, please see our privacy policy below this text.

Data collection on this website

Who is responsible for data collection on this website?

Data collection on this website is performed by the website operators. You can look up their contact details in the paragraph "Note on the responsible body" in this privacy policy.

How do we collect your data?

On the one hand, your data is collected if you tell it to us, for example, if you enter data in a contact form.

On the other hand, other data is collected automatically or after your consent during your visit on the website by our IT systems. This is predominantly technical data (e.g., Internet browser, operating system, or time of the visit). Collection of this data occurs automatically once you visit this website.

What do we use your data for?

Part of the data is collected to ensure error-free operation of the website. Other data may be used to analyze your user behavior.

Which rights do you have concerning your data?

You have the right to, at any time, obtain information free of charge about the source, recipient, and purpose of your personal data that we store. In addition, you have a right to request the correction or deletion of this data. If you have given an agreement to data processing, you can at any time revoke this agreement for the future. Furthermore, under certain conditions you have the right to request restricting the processing of your personal data. In addition, you have a right of complaint at the responsible regulatory authority.

Regarding this, as well as regarding other questions concerning the topic of privacy, you may contact us at any time.

2. Hosting

Host Europe

We host our website at Host Europe. The provider is Host Europe GmbH, Hansestraße 111, 51149 Köln ("Host Europe" in the following). If you visit our website, Host Europe possibly collects different log files including your IP addresses.

For details, please see the privacy policy of Host Europe: https://www.hosteurope.de/en/terms-and-conditions/privacy/.

The use of Host Europe happens on the grounds of Article 6(1)(f) GDPR. We have a legitimate interest in an as reliable as possible deployment of our website.

Data processing agreement

We have signed a data processing agreement (DPA) with the above-mentioned provider. This is a contract mandated under data protection laws which guarantees that the provider only processes the personal data of our website visitors according to our directions and while adhering to the GDPR.

3. General notes and mandatory information

Data protection

The operators of this website take the protection of your personal data very seriously. We treat your personal data confidentially and according to the legal data protection regulations as well as this privacy policy.

If you visit this website, different personal data may be collected. Personal data is data that can be used to personally identify you. This privacy policy lays out which data we collect and what we use it for. It also lays out how and for which purpose this is done.

We would like to note that the transfer of data over the Internet (e.g., the communication by e-mail) may contain security breaches. A complete protection of the data from the access by third parties is not possible.

Note on the responsible body

The responsible body for data processing on this website is:

ScannedReality GmbH
c/o Thomas Schöps
Fichtenstr. 2
85774 Unterföhring

Telephone: +49 (0) 15735449744
EMail: contact@scanned-reality.com

The responsible body is the natural or juristic person who, on their own or together with others, decides on the purposes and means of the processing of personal data (e.g., names, e-mail-addresses, or similar).

Duration of storage

Unless a more specific duration of storage is mentioned in this privacy policy, your personal data remains with us until the purpose of the data processing ceases to exist. If you file a justified request for deletion or revoke your consent for data processing, your data will be deleted unless we have other lawful reasons for the storage of your personal data (e.g., storage periods regarding tax or commercial law); in the latter case, deletion occurs after these reasons cease to exist.

General notes on the legal basis of data processing on this website

If you have agreed to the processing of data, we process your data on the basis of Article 6(1)(a) GDPR, respectively Article 9(2)(a) GDPR if special categories of data according to Article 9(1) GDPR are processed. If your data is necessary for the fulfillment of contracts or for pre-contractual measures, we process it on the basis of Article 6(1)(b) GDPR. Furthermore, we process your data, if the data is required to fulfill a legal obligation, on the basis of Article 6(1)(c) GDPR. Data processing may further occur based on our legitimate interest on the basis of Article 6(1)(f) GDPR. The following paragraphs of this privacy policy inform about the applicable legal basis in the respective individual case.

Revocation of your consent for data processing

Many instances of data processing are only possible with your explicit consent. You may at any time revoke your already provided consent. This does not affect the legitimacy of the data processing that occurred up to the time of the revocation.

Right to object against data processing in special cases as well as against direct marketing (Article 21 GDPR)

IF DATA PROCESSING HAPPENS ON THE BASIS OF ARTICLE 6(1)(E) OR ARTICLE 6(1)(F) GDPR, YOU HAVE THE RIGHT TO, AT ANY TIME, FOR REASONS THAT RESULT FROM YOUR PARTICULAR SITUATION, ENTER AN OBJECTION AGAINST THE PROCESSING OF YOUR PERSONAL DATA. SEE THIS PRIVACY POLICY FOR THE RESPECTIVE LEGAL BASIS ON WHICH AN ACT OF DATA PROCESSING IS BASED. IF YOU ENTER AN OBJECTION, WE WILL NO LONGER PROCESS YOUR PERSONAL DATA, UNLESS WE CAN PROVE MANDATORY REASONS WORTHY OF PROTECTION FOR THE PROCESSING WHICH OUTWEIGH YOUR INTERESTS, RIGHTS, AND LIBERTIES OR IF THE PROCESSING IS FOR THE ASSERTION, EXECUTION, OR DEFENSE OF LEGAL CLAIMS (OBJECTION ACCORDING TO ARTICLE 21(1) GDPR).

IF YOUR PERSONAL DATA IS USED FOR DIRECT MARKETING, THEN YOU HAVE THE RIGHT TO, AT ANY TIME, ENTER AN OBJECTION AGAINST THE PROCESSING OF PERSONAL DATA THAT IS RELATED TO YOU FOR THE PURPOSES OF SUCH MARKETING. IF YOU ENTER AN OBJECTION, YOUR PERSONAL DATA WILL AFTERWARDS NO LONGER BE USED FOR THE PURPOSE OF DIRECT MARKETING (OBJECTION ACCORDING TO ARTICLE 21(2) GDPR).

Right of complaint at the resposible regulatory authority

In the case of violations against the GDPR, the affected have a right of complaint at a regulatory authority, in particular in the member country of their usual place of residence, of their workplace, or of the place of the suspected violation. This right of complaint is without prejudice to any other administrative or judicial remedies.

Right of data transmissibility

You have the right to have data, which we process on the basis of your consent or in fulfilling a contract in an automated way, handed out to yourself or a third party in a common, machine-readable format. If you request the direct transmission of the data to an other responsible body, this will only be done as far as it is technically feasible.

SSL respectively TLS encryption

For security reasons and to protect the transmission of confidential contents, for example orders or inquiries, that you send to us as website operators, this site uses an SSL respectively TLS encryption. You can recognize an encrypted connection by the fact that the address line of the browser switches from "http://" to "https://" and by the lock symbol in the address line.

When the SSL respectively TLS encryption is active, data that you transfer to us cannot be read by a third party during the transfer.

Information, deletion and correction

Within the bounds of the applicable provision of law, you have the right to at any time and free of charge obtain information on your stored personal data, their source and recipients and the purpose of the data processing, as well as possibly a right of correction or deletion of the data. Regarding this, as well as regarding other questions on the topic of personal data, you may contact us at any time.

Right of restriction of processing

You have a right to request the restricting of processing of your personal data. You may contact us regarding this at any time. The right of restriction of processing exists in the following cases:

If you dispute the correctness of your personal data stored by us, we normally require time to verify this. During the time of this verification process, you have the right to request the restriction of processing of your personal data.
If the processing of your personal data happens or happened in an unlawful way, you may request the restriction of processing instead of the deletion.
If we do not require your personal data anymore, but you require them for the execution, defense, or assertion of legal claims, then you have the right to request the restriction of processing of your personal data instead of their deletion.
If you have filed an objection according to Article 21(1) GDPR, then a trade-off between your and our interests has to be made. As long as it is not clear whose interests prevail, you have the right to request the restriction of processing of your personal data.

If you have restricted the processing of your personal data, then this data – aside from its storage – may only be processed with your consent or for the assertion, execution, or defense of legal claims or for the protection of the rights of a different natural or juristic person or due to reasons of an important public interest of the European Union or a member country.

4. Data collection on this website

Cookies

This website does not use any cookies.

Server logfiles

The provider of the website possibly automatically collects and stores information which your browser automatically transfers to us in so-called server logfiles. These are:

Browser type and browser version
Used operating system
Referrer URL
Hostname of the machine doing the access
Time of the server request
IP address

No merging of this data with other sources of data will be done.

Collection of this data is done on the basis of Article 6(1)(f) GDPR. The website operator has a legitimate interest in the flawless technical deployment and in the optimization of its website – to achieve this, the server log files have to be stored.

Contact form

If you send us requests via the contact form, then your information from the contact form including your contact information that you specified there will be stored by us for the purpose of addressing your request and for the case of follow-up requests. We will not pass on this data to third parties without your permission.

Processing of this data is done on the basis of Article 6(1)(b) GDPR if your request is connected to the fulfillment of a contract or is necessary to perform pre-contractual measures. In all other cases, the processing is based on our legitimate interest in effectively addressing the requests sent to us (Article 6(1)(f) GDPR) or on your consent (Article 6(1)(a) GDPR) if this was prompted; this consent may be revoked at any time.

The data you entered in our contact form will remain with us until you request us to delete it, until you revoke your consent of storing it, or until the purpose of data processing ceases to exist (e.g., after processing your request has finished). Mandatory legal provisions – in particular storage periods – remain unaffected.

If you sign up for our company's newsletter, the data entered in the respective form will be transferred to the one who is responsible for processing. The sign-up process for our newsletter works by so-called double opt-in. That means that after submitting the sign-up form, you receive an e-mail which asks you to confirm your sign-up. This confirmation is necessary to prevent people from signing up other persons to the newsletter.

When signing up to the newsletter, the IP address as well as the date and time of the registration will be recorded. This has the purpose of preventing a mis-use of the services or of the e-mail address of the affected person. The data will not be passed on to third parties. An exception to this exists if we are required by law to pass on the data. The data will be used solely for sending out the newsletter.

The newsletter subscription may be canceled at any time by the affected person. Similarly, the agreement to the storage of personal data can be revoked at any time. Each newsletter contains a corresponding link for this purpose.

The legal basis for processing the data after sign-up for and consent to the newsletter by the user is Article 6(1)(a) GDPR.

Inquiries by e-mail or telephone

If you contact us by e-mail or telephone, your inquiry including all personal data arising from it (name, inquiry) will be stored and processed by us for the purpose of addressing your inquiry. We will not pass on this data to third parties without your permission.

Processing of this data is done on the basis of Art. 6(1)(b) GDPR if your request is connected to the fulfillment of a contract or is necessary to perform pre-contractual measures. In all other cases, the processing is based on our legitimate interest in effectively addressing the requests sent to us (Art. 6(1)(f) GDPR) or on your consent (Art. 6(1)(a) GDPR) if this was prompted; this consent may be revoked at any time.

5. Data processing in our company

We process personal data on the basis of the data protection provisions of the General Data Protection Regulation (GDPR) as well as the German Bundesdatenschutzgesetzgesetz (BDSG) and possibly the state data protection laws of the German federate states (Bundesländer). Data of the folllowing groups of persons is processed by the respective responsible persons in the company for fulfilling tasks:

Customer data is processed to perform and supervise the contractual or pre-contractual relation, as well as for contact requests and for communication, on the basis of Article 6(1)(b) and Article 6(1)(c) GDPR.

6. Data processing in the ScannedReality Studio beta test

If you sign up for the ScannedReality Studio beta test by sending us a message stating your intent to do so, and if we accept you into the beta program, then we record your e-mail address as a means of communication for the duration of the beta test, as well as the information entered during sign-up for the purpose of evaluating the beta test. We will also randomly generate a password for you for the purpose of activating the beta program license only. This password does not provide access to any personal data.

In order to implement the copy protection mechanism of ScannedReality Studio, we process the following additional data when you use your e-mail and password to activate your license on a PC, or when the program validates an already activated license, which it does regularly after activation while the program is used:

Your IP address and timestamp of the request, as part of guarding our web servers against attacks.

A randomly generated login token, which is used to keep the license activated on your PCs without storing your password on them.

For each device that you use the software on, an anonymous hash value identifying the device, to implement the device count restriction in our software license, as well as a timestamp at which this device record expires.

These data are processed based on our legitimate interest to run the beta test, protect our server from attacks, and protect our software from unauthorized copying (Art. 6(1)(f) GDPR), or on the beta tester's consent to participate in the beta test (Art. 6(1)(a) GDPR) if this was prompted; this consent may be revoked at any time.

We will not pass on this data to third parties without your permission.

The data remains with us until the purpose of data processing ceases to exist (i.e., the beta test ends), or until you request us to delete it, or until you revoke your consent of storing it. Mandatory legal provisions – in particular storage periods – remain unaffected.

Source: https://www.e-recht24.de, with additions and adaptations by ScannedReality GmbH.